Council Meeting

THAT prior to the By-laws section of the Agenda, that a Closed Session BE ADDED for two (2) personal matters about identifiable individuals, including municipal or local board employees, under Section 239(2) of the Municipal Act, as amended.

THAT the June 23, 2025 Regular Council Meeting Agenda BE APPROVED, as amended.

THAT Report No. DR-007-25 prepared by the Drainage Superintendent, dated June 23, 2025, concerning a meeting to consider the Wakem-Weir Drain Branches 2025, BE RECEIVED for information; AND THAT the Drainage Report for the Wakem-Weir Drain Branches 2025, as prepared by Spriet Associates, dated May 30, 2025, BE RECEIVED AND ADOPTED; AND THAT the first sitting of the Court of Revision on behalf of the Wakem-Weir Drain Branches 2025, BE SCHEDULED for July 28, 2025.

THAT Report No. DR-008-25 prepared by the Drainage Superintendent, dated June 23, 2025, concerning a meeting to consider the Dorchester Road Drain, BE RECEIVED for information; AND THAT the Drainage Report for the Dorchester Road Drain, as prepared by Spriet Associates, dated April 3, 2025, BE RECEIVED AND ADOPTED; AND THAT the first sitting of the Court of Revision on behalf of the Dorchester Road Drain, BE SCHEDULED for July 28, 2025.

THAT Council ADJOURN its regular meeting at 5:21 p.m. and move into Public Meetings pursuant to the Planning Act, to consider applications listed on the June 23, 2025 Regular Council Agenda.

THAT Application for Consent B9-25 requested by McCutcheon Consulting Inc. for lands legally described as Part of Lot 15, Concession 3 (geographic Township of West Nissouri), Municipality of Thames Centre, and known municipally as 21778 Nissouri Road (County Road 27) be APPROVED, subject to the following conditions: 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within two years of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of consent has been fulfilled and the required fee. 2. That all applicable property taxes, municipal fees and charges be paid to the Municipality. 3. That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official. 4. That the proponent provide evidence from an Ontario Land Surveyor which confirms that all structures will be compliant with applicable zoning by-law provisions on the lands to be retained. 5. That the owner dedicate lands up to 18 m from the centreline of construction of both County Road 27 (Nissouri Road) and County Road 28 (King Street, Thorndale) across the severed and retained parcels to the County of Middlesex for the purposes of road widening if the right of way is not already to that width. 6. That the necessary deeds, transfers and charges for certificates and /or instruments necessary for registration be submitted

THAT Application for Consent B8-25 requested by Daniel and Heather Monteith for lands legally described as Part of Lot 14, Concession 4 (geographic Township of West Nissouri), Municipality of Thames Centre, and known municipally as 21584 Fairview Road be APPROVED, subject to the following conditions: 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within two years of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of consent has been fulfilled and the required fee. 2. That the applicant obtains a rezoning approval to prohibit any new residential use on the lands to be retained being the remnant farm parcel. 3. That the severed lands be transferred to Elliott Grain Ltd. or another farming operation that qualifies for a surplus farm dwelling severance, to the satisfaction of the Municipality. 4. That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended, with such costs to be paid in full to the appropriate engineering firm, all to the satisfaction of the Drainage Superintendent. 5. That all applicable property taxes, municipal fees and charges be paid to the Municipality. 6. That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Buildi

THAT Application for Zoning By-law Amendment Z14-25 requested by Daniel and Heather Monteith for lands legally described as Part of Lot 14, Concession 4 (geographic Township of West Nissouri), Municipality of Thames Centre, and known municipally as 21584 Fairview Road be APPROVED; AND THAT the implementing by-law be CONSIDERED as included in the by-law portion of the agenda.

THAT Application for Consent B7-25 requested by John and Bonnie Ross to sever a parcel of land to dispose of a dwelling surplus to a farming operation as a result of farm consolidation having an area of approximately 1.3 hectares (3.2 ac) and a frontage of approximately 111 metres (364.17 ft) for lands legally described as Part of Lots 17 and 18, Concession 3, (geographic Township of West Nissouri), Municipality of Thames Centre, and known municipally as 22037 Fairview Road be APPROVED, subject to the following conditions: 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within two years of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of consent has been fulfilled and the required fee. 2. That the lands to be severed being the remnant farm parcel be transferred to Elliott Grain Ltd. or one of its affiliated farm holdings with Jane Elliott and/or Pat Elliott being the principal, to ensure farm consolidation. 3. That the applicants obtain a rezoning approval to prohibit any new residential use on the lands to be retained being the remnant farm parcel. 4. That all applicable property taxes, municipal fees and charges be paid to the Municipality. 5. That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official. 6. That the applicants provide evidence from an Ont

THAT Application for Zoning By-law Amendment Z13-25 requested by John and Bonnie Ross for lands legally described as Part of Lots 17 and 18, Concession 3, (geographic Township of West Nissouri), Municipality of Thames Centre, and known municipally as 22037 Fairview Road be APPROVED; AND THAT the implementing by-law, as amended, be CONSIDERED, as included in the by-law portion of the agenda.

THAT the Municipality of Thames Centre Comprehensive Zoning By-law 75-2006 be AMENDED to permit two single unit dwellings on the property municipally known as 5242 Marion Street for a temporary period not to exceed three (3) years, as filed by Stewart Findlater on behalf of Fred Jamieson and Susan Jamieson (Z10-25); AND THAT the Temporary Use Agreement BE CONSIDERED, as included in the by-law portion of the agenda; AND THAT the implementing zoning by-law BE CONSIDERED, as included in the by-law portion of the agenda.

THAT the Planning Public Meetings ADJOURN at 5:58 p.m. in order to sit as Committee of Adjustment under the Planning Act, to consider Minor Variance Application A5-25, as listed on the June 23, 2025 Regular Council Agenda.

THAT Minor Variance Application A05-25 requested by JC Green Inc. to permit a reduced front yard setback of 9.1 metres in the Agricultural Commercial (AGC-5) Zone for lands legally described as Part of Lot 6, Concession 5 (geographic Township of West Nissouri), and designated as Parts 1 to 4 on Reference Plan 33R-21305, Municipality of Thames Centre, and known municipally as 17406 Evelyn Drive be APPROVED. REASONS  The variance is considered minor in nature.  The variance is an appropriate use of the land.  The variance maintains the intent of Thames Centre’s Official Plan.  The variance maintains the intent of Thames Centre’s Zoning By-law.

THAT the Committee of Adjustment ADJOURN at 6:04 p.m. and Council RECONVENE its Regular Meeting.

THAT the minutes of the Regular Meeting of Council, held on June 9, 2025, BE APPROVED as circulated.

THAT Consent Agenda Items 11.1 through 11.5 BE RECEIVED for information.

THAT the recommended allocation of the 2024 Rate Program Surplus of $548,475 to the "Wastewater Services" capital reserve BE

THAT Report No. CSF-008-25 BE RECEIVED for information; AND THAT Council APPROVE the recommended allocation of the 2024 Operating Surplus of $1,350,705.30 with the following: a. $95,489.88 from interest earned related to Ontario Community Infrastructure Fund be allocated to the OCIF

THAT Report No. CSF-007-25 BE RECEIVED for information; AND THAT the 2026 Operating and Capital Budget be developed with associated tax levy and service rate options for Council to consider; AND THAT the 2026 budget timelines be tentatively scheduled, as outlined in this report, in order to achieve approval prior to the beginning of the 2026 fiscal period.

THAT Report No. CS-003-25 BE RECEIVED for information; AND THAT Council APPROVE proceeding with the project which is being funded by a $1,000,000 Community Sport and Recreation Infrastructure Fund.

THAT Report No. PDS-036-25 BE RECEIVED for information; AND THAT these lands be DECLARED SURPLUS to the needs of the Municipality; AND THAT the proposal and sale of the said lands be SUBJECT TO By- law No. 65-2022, being a By-law to govern the sale of surplus lands; AND THAT an appraisal BE UNDERTAKEN by a qualified professional to determine the fair market value of the lands; AND THAT Council AUTHORIZE staff to NEGOTIATE a Conditional Agreement of Purchase and Sale to be brought back to Council for its consideration; AND THAT all applicable costs related to survey and legal work as well as the sale price of the lands being subject to HST be at the expense of the purchaser and due at closing; AND THAT the net proceeds of the sale of the subject lands be BROUGHT FORWARD for consideration during the 2026 Budget review process.

THAT Report No. CS-002-25 BE RECEIVED for information; AND THAT Council APPROVE extending the partnership with Victorian Order of Nurses for Canada – Ontario Branch (VON) as per the attached Facility Lease Agreement; AND THAT the Mayor and Clerk be AUTHORIZED to execute the Facility Lease Agreement, substantially in the form of the attached Agreement, as included in the by-law portion of the agenda.

THAT Report No. PDS-035-25 BE RECEIVED for information.

THAT the Thames Centre Special Events Committee RECOMMEND hosting two (2) "Monster Walk" events in both Dorchester and Thorndale, where participating local businesses in Thames Centre can engage in handing out candy to young children; AND THAT this event take place in both Dorchester and Thorndale on Saturday, October 25, 2025 from 10:00 a.m. – 12:00 p.m.; AND THAT Dorchester's event also include a centralized spot for businesses to gather to hand out candy, located in the green space south of the Skate Park along Dorchester Road; AND THAT staff BE DIRECTED to advertise and invite local businesses to participate in these events.

THAT the Thames Centre Special Events Committee RECOMMEND that staff be directed to purchase one light structure in the shape of a snowflake at a cost of $775 + HST.

THAT the Thorndale Lions Community Centre Ad Hoc Committee RECOMMEND that the Request for Proposal (RFP) be accepted, with modification to Section 13 to be more specific and to add an interview stage.

THAT Reports of Committees Agenda Items 13.1 and 13.2 BE APPROVED as presented.

WHEREAS The need to prepare for growth includes having a firm understanding of the Municipality’s ability to support an increased population and the associated investments required; AND WHEREAS Many studies have already been undertaken, including a Water/Wastewater Rate Study, Long-Term Water Supply Study, Storm Water Rate Study, DC Charge Study, Fire Masterplan, Community Services and Facilities Masterplan, Trails Masterplan, Asset Management Plan, Official Plan and others, inclusive of the recent population growth projections from Middlesex County; NOW THEREFORE be it resolved that Thames Centre Council DIRECT staff to prepare a consolidated ‘Growth Related Financial Assessment’ document made of recommendations from existing approved plans and which will identify ways to sustain growth including associated financial costs; AND FURTHER, it is REQUESTED that this document be available for the FY26 budget cycle.

WHEREAS The need to ensure the safety of children is paramount; AND WHEREAS As the community grows in population, there is an associated increase in traffic and traffic related incidents, including those involving pedestrians; AND WHEREAS there are roads in front of elementary schools in Thames Centre that are Middlesex County roads; NOW THEREFORE be it resolved that Thames Centre Council REQUESTS Middlesex County Council to designate the roads in front of elementary schools in Thames Centre as Community Safety Zones; AND FURTHER, that Thames Centre Council REQUESTS a reduced speed limit and increased fines in those areas along with adequate road painting and signage to clearly identify them as Community Safety Zones; AND WHEREAS West Nissouri Public School is on a Thames Centre regulated road, therefore the Municipality of Thames Centre takes the steps to REGULATE its own Community Safety Zone in its jurisdiction.

THAT Council proceed into Closed Session under Section 239(2)(b) of the Municipal Act, 2001 to deal with 2 personal matters about identifiable individuals at 7:38 p.m.

THAT By-laws 48-2025 and 49-2025 be given FIRST and SECOND reading; AND THAT By-law 50-2025, as amended, be read a first, second and third and final time and BE ADOPTED; AND THAT By-laws 51-2025 through 58-2025 be read a first, second and third and final time and BE ADOPTED.

RESOLVED THAT the Regular Council Meeting ADJOURN at 9:27 p.m.