Council Meeting

THAT the September 22, 2025 Regular Council Meeting Agenda BE APPROVED as circulated.

THAT the presentation by Craig Linton, on behalf of Building Industry Stakeholders, regarding Development Charges in Thames Centre BE RECEIVED for information; AND THAT Council DIRECT Staff to report back on a plan for a Master Servicing Study and Development Charges By-law Review.

THAT Council ADJOURN its regular meeting at 5:19 p.m. and move into Public Meetings pursuant to the Planning Act, to consider applications listed on the September 22, 2025 Regular Council Agenda.

THAT Report No. PDS-046-25 BE RECEIVED for information; AND THAT Application for Consent B13-25 requested by Brandon and Sarah Hutchison for lands legally described as Part of Lot 10, Concession 3, N.R.T. (geographic Township of North Dorchester), Municipality of Thames Centre, and known municipally as 5196 Marion Street BE APPROVED, subject to the following conditions: 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within two years of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of consent has been fulfilled and the required fee. 2. That all applicable property taxes, municipal fees and charges be paid to the Municipality. 3. That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official. 4. That individual accesses be provided to both the severed and retained lots, with road entrance permits being obtained by the road authority having jurisdiction, to the satisfaction of the Municipality. 5. That the walkway leading from the existing dwelling to the parking area on the lands to be severed be disconnected, to the satisfaction of the Municipality. 6. That the owner obtain a demolition permit for the shed on the lands to be severed and that the structure be removed from the property, including debris, to the satisfaction of the Municipality. 7. That the ‘sev

THAT Zoning By-law Amendment Application Z15-25 to rezone a portion of the subject lands from the Future Development (FD) Zone to the Residential First Density (R1) Zone for lands legally described as Part of Lot 10, Concession 3, N.R.T. (geographic Township of North Dorchester), Municipality of Thames Centre, and known municipally as 5196 Marion Street BE APPROVED; AND THAT the implementing by-law be CONSIDERED, as included in the by-law portion of the agenda.

THAT Report No. PDS-047-25 BE RECEIVED for information; AND THAT Application for Consent B15-25 requested by Ken and Barb Levy for lands legally described as Part of Lots 35, 36 and Part of Road Allowance, Concession 5 (geographic Township of West Nissouri), Municipality of Thames Centre, and known municipally as 17439 Elginfield Road (Highway 7) BE APPROVED, subject to the following conditions: 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within two years of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of consent has been fulfilled and the required fee. 2. That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended, with such costs to be paid in full to the appropriate engineering firm, all to the satisfaction of the Drainage Superintendent. 3. That all applicable property taxes, municipal fees and charges be paid to the Municipality. 4. That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official. 5. That the proponent provide evidence from an Ontario Land Surveyor which confirms that all structures will be compliant with applicable zoning by-law provisions on the lands to be severed. 6. That the proponent provide e

THAT Report No. PDS-049-25 BE RECEIVED for information; AND THAT Application for Consent B16-25 requested by David Cole for Plover Mills Farms Limited to convey a parcel of land having an area of approximately 3.43 ha (8.48 ac) for lands legally described as Part of Lots 24 and 25, West Nissouri Concession 2; and Parts 5 to 7, Part of Parts 4 and 12 of RP 33R13061, Municipality of Thames Centre., and known municipally as 22924 Valley View Road be APPROVED, subject to the following conditions: 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within two years of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of consent has been fulfilled and the required fee. 2. That the lands to be conveyed be merged in the exact same name and title as the parcel located at 22668 Valley View Road, as evidenced by a consolidated parcel register under one Parcel Identifier Number (P.I.N.), and that Section 50(3) of 50(5) of the Planning Act apply to any further conveyance or transaction of the subject lands and that any mortgages that may be required take into account the parcel as enlarged. 3. That all applicable property taxes, municipal fees and charges be paid to the Municipality. 4. That a minor variance be obtained that addresses the deficient lot area of the retained lands. 5. That all outstanding work orders or by-law enforcement iss

THAT Application for Official Plan Amendment O2-25 requested by Thames Centre Acres Inc. c/o Andy Cheema to redesignate a portion of the subject property from Agricultural to Rural Industrial Special Policy Area 2 and to redesignate another portion of the subject lands of the same size from Rural Industrial to Agricultural for lands legally described as Part of Lot 2, Concession B, SRT (geographic Township of North Dorchester), and designated as Part of Part 1 on Reference Plan 33R- 13413 and Part 3 on Reference Plan 33R-18971, Municipality of Thames Centre BE ADOPTED; AND THAT the implementing by-law BE CONSIDERED, as included in the by-law portion of the agenda, noting that this by-law will not come into force and effect until approved by Middlesex County Council. REASONS  The applications are consistent with the Provincial Planning Statement.  Conformity with the County Official Plan and Municipal Official Plan would be maintained through the requested Official Plan Amendment.

THAT Application related Zoning By-law Amendment Z16-25 requested by Thames Centre Acres Inc. c/o Andy Cheema to rezone a portion of the subject property from the Agricultural (A) Zone to General Industrial (M1- H) Zone with a holding provision and another portion of the same size from General Industrial (M1) Zone to the Agricultural (A) Zone, for lands legally described as Part of Lot 2, Concession B, SRT (geographic Township of North Dorchester), and designated as Part of Part 1 on Reference Plan 33R-13413 and Part 3 on Reference Plan 33R-18971, Municipality of Thames Centre BE APPROVED in principle; AND THAT the implementing zoning by-law BE BROUGHT FORWARD at a future meeting for Council’s consideration once the Official Plan Amendment is approved by the County of Middlesex. REASONS  The applications are consistent with the Provincial Planning Statement.  The requirements of the Thames Centre Comprehensive Zoning By- Law are capable of being satisfied through the requested rezoning.

THAT the Planning Public Meetings ADJOURN at 6:31 p.m. in order to sit as Committee of Adjustment under the Planning Act, to consider Minor Variance Application A1-25, as listed on the September 22, 2025 Regular Council Agenda.

THAT Application for Minor Variance A1-2025 filed by Sifton Properties Limited to seek relief from the minimum lot frontage requirements of the site-specific Residential Third Density (R3-13) Zone to permit a reduced minimum lot frontage of 1 metre (3.3 ft) per unit and to permit encroachment of 2.5 metres for uncovered decks into an interior side yard for lands legally described as Block 4 on Plan 33M-849 (geographic Township of North Dorchester), Municipality of Thames Centre, be APPROVED subject to the following conditions: 1. With regard to minimum lot frontage requirements, a minimum lot frontage of 1 metre per unit shall be permitted provided that Block 4 as shown on Plan 33M-849 remains under common ownership. 2. With regard to the maximum encroachment of 2.5 metres for an uncovered deck into an interior side yard, the encroachment shall be permitted provided that the townhouse dwelling unit intended to feature a deck is setback no closer than 4 metres from an interior side lot line. 3. The above conditions are considered independent; failure to satisfy one does not affect the other. REASONS  The general intent and purpose of the Official Plan would be maintained;  The general intent and purpose of the Zoning By-law would be maintained;  The effects of the variance are considered minor in nature; and  The variance is desirable for the appropriate use and development of the land

THAT the Committee of Adjustment ADJOURN at 6:47 p.m. and Council RECONVENE its Regular Meeting.

THAT the minutes of the Regular Meeting of Council, held on September 8, 2025, BE APPROVED as circulated.

THAT Consent Agenda Items 10.1 through 10.8 BE RECEIVED for information.

THAT Report No. PW-012-25 Unit #65 Ice Resurfacer Replacement – Award BE RECEIVED for information; AND THAT Council APPROVE the purchase of a 2025 Olympia Millennium H Ice Resurfacer from Resurfice Corporation for the sum of $143,906.96 including rebated HST; AND THAT funding for this purchase BE ALLOCATED from the Fleet/Vehicle Reserve; AND THAT once the replacement unit is received and approved to the satisfaction of the Community Services and Facilities Director, the replaced unit BE DEEMED SURPLUS and sold, as per the purchasing policy and any proceeds be returned to the Fleet/Vehicle Reserve.

THAT Report No. LS-010-25 BE RECEIVED for information; AND THAT Council DIRECT STAFF to proceed with the Policy Review Schedule as proposed.

THAT the Environmental Advisory Committee RECOMMENDS that the Dorchester Site Option #1 (Dorchester Conservation Area) be used to establish a Memorial Forest, pending confirmation with the Upper Thames River Conservation Authority (UTRCA); AND THAT the Environmental Advisory Committee RECOMMENDS that the Thorndale Site Option #1 (69 Elliott Trail - behind the school) be used as a Healing Forest, pending consultation with the Thames Valley District School Board (TVDSB) and local Indigenous communities; AND THAT the Environmental Advisory Committee RECOMMENDS that the Accessibility and Inclusivity Advisory Committee be involved in this project; AND THAT the Environmental Advisory Committee RECOMMENDS that staff present a proposed amount to initiate these two projects during the 2026 Budget deliberations for Council's consideration at that time.

THAT the Local School Advisory Committee RECOMMEND THAT a Letter of Support signed by the Mayor be provided to the Thames Valley District School Board, to include in its application to the Ministry of Education for an expansion to West Nissouri Public School in Thorndale.

THAT the Local School Advisory Committee SUPPORT correspondence from Oxford County and Zorra Township in support of the work of the appointed supervisor and the Minister of Education in reviewing the governance of the Thames Valley District School Board (TVDSB); AND THAT alternate structures be considered to more effectively and efficiently serve the students and communities of the County of Oxford; AND THAT the Committee RECOMMENDS that a letter of endorsement by Council be sent.

THAT the Economic Development Advisory Committee RECOMMEND that the proposed community mural BE APPROVED to be installed on the Silo at the Mill Pond; AND THAT staff be DIRECTED to enter into an agreement with Andrew Gunn Consulting Ltd., containing Workplace Safety and Insurance Board (WSIB) coverage and insurance coverage indemnifying the Municipality.

THAT Correspondence Items 8.a. and 8.b. BE RECEIVED for information; AND THAT the Middlesex County Community Improvement Support Program (CISP) BE SUPPORTED by the Economic Development Advisory Committee.

THAT the Economic Development Advisory Committee RECOMMENDS that staff submit a full application to the Tourism Sprint Program to receive tourism funding of up to $25,000; AND THAT should the application be successful, that the Economic Development Advisory Committee RECOMMENDS that this funding be applied towards the cost of the community mural project already approved by Council, in the amount of $22,000 + HST spread out over two (2) years.

THAT Reports of Committees Agenda Items 12.1 through 12.3 BE APPROVED as presented.

THAT By-laws 75-2025 through 78-2025 be read a first, second and third and final time and BE ADOPTED.

RESOLVED THAT the Regular Council Meeting ADJOURN at 6:59 p.m.