Council Meeting

THAT Council adjourn its regular meeting at 1:05 p.m. in order to conduct a Public Meeting under the Planning Act.

THAT the Official Plan Review presentation be received for information; AND THAT the Director of Planning and Development Services provide a report for consideration of adoption of an Amendment to the Thames Centre Official Plan to implement the Official Plan review including a summary of all comments received, to be considered at a future meeting of Council.

THAT the Public Meeting adjourn at 2:28 p.m. and Council reconvene its regular meeting in order to continue with its deliberations.

THAT the minutes of the regular meeting of Council, held on April 25, 2022, be approved as circulated.

THAT Consent Agenda Items 6.2 to 6.8 be received as information.

THAT Report No. CAO-003-22 be received for information; AND THAT the Disconnection from Work Policy, as attached to Report No. CAO-003-22, be adopted and incorporated into the Employee Section of the Thames Centre Policy Manual.

THAT Council receive Report F-005-22 from the Director of Financial Services/Treasurer dated May 16, 2022, Financial Report (unaudited) - January to December 2021, for information; AND THAT the Transfers to Reserves, as identified in Report F-005-22, be made at December 31, 2021; AND THAT $77,329.69 raised from tax and water/sewer rates in 2021 for one-time projects that were not initiated and/or not completed in 2021 be transferred to Reserve - Projects not Completed to fund the future completion of these projects.

THAT Report No. CS-005-22 be received for information; AND THAT the proposed 2022 Fees and Charges amendments be approved by by-law.

THAT Council receive Report No. CS-006-22 for information; AND THAT Council approves the new name of this ball diamond as “Royal Field”; AND THAT Council approves the proposed Donor Recognition Program for this project, as outlined in the “Comments” section of this report; AND THAT Council approves staff procuring the following add-on features for the new ball diamond using available funds received from donation and sponsorship efforts thus far: VIP Seating Cement Pad for Future Press Box Cement Pad for Future Storage Shed CAT Cable Upgrade to double tier benches in the dugouts Upgrade both dugouts to 2 bricked walls (back and 1 side)

THAT Council approve additional funding to repair Fleet Unit 75 not to exceed $60,000, including non-rebateable HST; AND THAT the additional costs be funded from the Fleet Capital Reserve.

THAT Report No. PW-DR-008-22 of the Drainage Superintendent, dated May 16, 2022, concerning a request received by Ashminder Brar for a request for new drainage works, be received for information; AND THAT the petition submitted by Ashminder Brar, under Section 4 of the Drainage Act, R.S.O. 1990, for new drainage works, in relation to property located at Concession B Pt. Lot 3, (former township of North Dorchester) be received and adopted; AND THAT Mr. M. P. Devos, of Spriet Associates, be appointed the Engineer to investigate and prepare the necessary drainage report.

THAT Report No. PW-DR-009-22 of the Drainage Superintendent, dated May 16, 2022, concerning a request received by Bart op den kelder for a request for new drainage works, be received for information; AND THAT the petition submitted by Bart op den kelder, under Section 4 of the Drainage Act, R.S.O. 1990, for new drainage works, in relation to property located at Concession 3 Lot 4, (former township of North Dorchester) be received and adopted; AND THAT Mr. M. P. Devos, of Spriet Associates, be appointed the Engineer to investigate and prepare the necessary drainage report.

THAT Report No. PW-DR-010-22 of the Drainage Superintendent, dated May 16, 2022, concerning a request received by Aileen Elliott and George Elliott for a request for new drainage works, be received for information; AND THAT the petition submitted by Aileen Elliott and George Elliott, under Section 4 of the Drainage Act, R.S.O. 1990, for new drainage works, in relation to the properties located at Concession 5 Lot 21 & 22, (former township of West Nissouri) be received and adopted; AND THAT Mr. M. P. Devos, of Spriet Associates, be appointed the Engineer to investigate and prepare the necessary drainage report.

THAT Council receive Report No. AIAC-002-22 for information; AND THAT Council approves the proposed Donor Recognition Program for this project, as outlined in the “Comments” section of this report.

THAT Council receive Report No. TCSEC-001-22 for information; AND THAT Council approves the Echinacea as the official flower of Thames Centre.

THAT Report No. LSBAC-001-22 be received for information; AND THAT the Local School Board Advisory Committee requests Council share Report No. LSBAC-001-22 prepared by the Director of Planning and Development Services with local municipalities, in the catchment area of the Thames Valley District School Board and the London District Catholic School Board.

WHEREAS traffic calming measures are a broad benefit to pedestrians, cyclists, and motor vehicles, public safety; AND WHEREAS street-side garden boxes and beautification are shown to decrease the speed of traffic; AND WHEREAS street-side parking is a benefit to local businesses and slows the flow of traffic in the central business area; AND WHEREAS cross walks and walking trail connectivity increases the safety of pedestrians and students; AND WHEREAS downtown revitalization invests in our community identity and commercial districts; AND THEREFORE BE IT RESOLVED THAT the Chief Administrative Officer provide a report on the implementation of a Civic Improvement Plan in the downtown cores of both Thorndale and Dorchester for the purposes of increased public safety, beautification, and downtown revitalization.

WHEREAS Thames Centre’s recreational facilities are highly frequented for community and athletic activities; AND WHEREAS Thames Centre strives to provide a high level of customer service to all residents; AND WHEREAS Thames Centre is a growing community with increased administration and staffing requirement; AND WHEREAS many administrative services are provided through centralized digital platforms; THEREFORE BE IT RESOLVED THAT the implementation of a comprehensive customer service delivery model for municipal payments, permitting process assistance and other administrative processes be a part of the organizational review already undertaken.

THAT Council allow Councillor Heeman permission to speak to the media with respect to the following agenda items:  Agenda Item 7.11 - LSBAC-001-22 - Local School Board Advisory Committee Recommendation  Agenda Item 10 - Notice of Motion #1 - Civic Improvement  Agenda Item 10 - Notice of Motion #2 - Comprehensive Services

THAT By-laws 39-2022 to 45-2022 be adopted as presented.

THAT By-law 38-2022 be adopted as presented.

RESOLVED THAT the meeting adjourn at 3:38 p.m.