Council Meeting

THAT the July 28, 2025 Regular Council Meeting Agenda BE APPROVED as circulated.

THAT the delegation by J. Vincent BE RECEIVED for information; AND THAT staff BE DIRECTED to bring back a report on a multi-year wastewater and water implementation and consultation framework plan at a future meeting.

THAT the delegation by J. Vincent BE RECEIVED for information.

THAT the delegation by K. Almefalani BE RECEIVED for information; THAT staff be DIRECTED to prepare a report on a potential solutions to permit Temporary Mobile Businesses use (optional: in the urban settlement boundary areas) such as (but not limited to) a stand-alone by- law, a temporary zoning by-law amendment or a zoning by-law housekeeping amendment.

THAT the delegation by B. Ross BE RECEIVED for information; AND THAT Council ENDORSE incorporating bump outs as part of the King Street Storm Sewer Upgrade and Road Urbanization as an enhanced traffic calming measure and to coordinate the tree planting budget with the construction schedule; AND THAT this resolution BE FORWARDED to Middlesex County.

THAT Council ADJOURN its Regular Meeting at 6:03 p.m. in order to sit as the Court of Revision under the Drainage Act, to consider the Wakem-Weir Drain Branches 2025 and the Dorchester Road Drain; AND THAT all members of Council BE APPOINTED to sit as members of the Court of Revision; AND THAT Deputy Mayor Smibert BE NAMED Chair of the Court of Revision.

THAT the Court of Revision having met on behalf of the Wakem-Weir Drain Branches 2025, and with no appeals being submitted, ADOPT the drainage assessment schedule that was submitted as part of the Engineers Report, dated May 30, 2025, by Spriet and Associates Ltd.

THAT the Court of Revision having met on behalf of the Dorchester Road Drain, and with no appeals being submitted, ADOPT the drainage assessment schedule that was submitted as part of the Engineers Report, dated April 3, 2025, by Spriet and Associates Ltd.

THAT the Court of Revision BE CLOSED at 6:07 p.m. in order to reconvene the Regular Meeting of Council.

THAT Council ADJOURN its regular meeting at 6:07 p.m. and move into Public Meetings pursuant to the Planning Act, to consider applications listed on the July 28, 2025 Regular Council Agenda.

THAT Application for Consent B14-25 requested by GravelRox Inc. for lands legally described as Part of Lot 15, Concession 2, N.R.T. (geographic Township of West Nissouri), Municipality of Thames Centre, and known municipally as 6161 Trafalgar Street BE APPROVED, subject to the following conditions: 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within two years of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of consent has been fulfilled and the required fee. 2. That the applicant initiates and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended, with such costs to be paid in full to the appropriate engineering firm, all to the satisfaction of the Drainage Superintendent. 3. That all applicable property taxes, municipal fees and charges be paid to the Municipality. 4. That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official. 5. That a draft reference plan be prepared by an Ontario Land Surveyor for the purposes of facilitating the transaction of Consent B14-25 and that this plan be approved by the Municipality prior to being deposited with the Land Registry Office. 6. That individual access be provided to both the severed and retained lots

THAT Application for Zoning By-law Amendment Z18-25 requested by Guildwood Farms Inc. for lands legally described as Part of Lot 11, Concession 7 (geographic Township of West Nissouri), Municipality of Thames Centre, and known municipally as 18126 Wyton Drive be APPROVED; AND THAT the implementing by-law be CONSIDERED, as included in the by-law portion of the agenda.

THAT the Planning Public Meetings ADJOURN at 6:22 p.m. and Council RECONVENE its Regular Meeting.

THAT the minutes of the Regular Meeting of Council, held on June 23, 2025, BE APPROVED as circulated.

THAT Agenda Item 10.8 "Correspondence - The Playroom Experiment Business Proposal" BE

THAT Consent Agenda Items 10.1 through 1.7 and 10.9 BE RECEIVED for information.

THAT the Department Quarterly Reports for the second Quarter of 2025 BE RECIEVED for information.

THAT Application for Zoning By-law Amendment Z17-25 as requested by Sifton Properties Limited to remove the ‘H’ Holding Provisions (R1-30-H & R3-13-H) for Phase 1 of the Hawthorne Park Subdivision, as a subdivision agreement has been executed between the developer and the Municipality for lands legally described as Part of Lot 17, Concession B, S.R.T., (geographic Township of North Dorchester) and designated as Parts 2 to 4 and Part of Part 1 on Reference Plan 33R-16963, Municipality of Thames Centre be APPROVED; AND THAT the implementing by-law BE INTRODUCED in the by-law portion of the agenda.

THAT Thames Centre Council hereby RESCIND Resolution 194-2025 adopted on June 23, 2025, in order to CONSIDER the updated motion in Council Report PDS-041-25.

THAT Report No. PDS-041-25 BE RECEIVED for information; AND THAT the lands described in this Background Section of this report (3002 Cromarty Drive, CON 1 SRT S PT LOT 9 AND 10 be DECLARED SURPLUS to the needs of the Municipality; AND THAT the proposal and sale of the said lands be SUBJECT TO By- law No. 65-2022, being a By-law to govern the sale of surplus lands; AND THAT an appraisal BE UNDERTAKEN by a qualified professional to determine the fair market value of the lands; AND THAT Council RE-AUTHORIZE staff to NEGOTIATE a Conditional Agreement of Purchase and Sale to be brought back to Council for its consideration; AND THAT all applicable costs related to survey and legal work as well as the sale price of the lands being subject to HST be at the expense of the purchaser and due at closing; AND THAT the net proceeds of the sale of the subject lands be BROUGHT FORWARD for consideration during the 2026 Budget review process.

THAT Report No. PDS-042-25 BE RECEIVED for information; AND THAT Council APPROVE the Easement Agreement as appended to this report; AND THAT Council DIRECT staff to proceed with execution and registration of the Easement and Encroachment Agreement; AND THAT staff MONITOR the fulfillment of conditions post execution of the agreement;

THAT Report No. LS-009-25 BE RECEIVED for information; AND THAT Council CONSIDER an implementing by-law in the by-law portion of the agenda to confirm the use of internet and telephone as alternative voting methods in the 2026 Municipal and School Board Election; AND THAT Staff be DIRECTED to proceed with procurement of equipment and services for internet and telephone voting for the 2026 Municipal and School Board Election as per all relevant legislation.

THAT CSF-004-25 BE RECEIVED for information; AND THAT Council DIRECTS staff to enter into the proposed Facility Rental Agreement extension (attached) with Boys & Girls Club of London.

THAT Report No. CSF-005-25 BE RECEIVED for information; AND THAT Council DIRECTS staff to enter into the proposed Facility Lease Agreement extension (attached) with The Playroom Experiment;

THAT Report No. CSF-006-25 BE RECEIVED for information; AND THAT Council APPROVE the recommended Rental Agreement with the Oxford Renaissance Festival; AND THAT the Mayor and Clerk be AUTHORIZED to execute the Rental Agreement, substantially in the form of the attached agreement, as included in the by-law portion of the agenda.

THAT Report No. CSF-007-25 BE RECEIVED for information; AND THAT Council DIRECTS staff to proceed with repairs to the FlightExec Centre roof, and interior damage caused by this roof leak, using a portion of the Community Services Capital Reserve, to a maximum of $30,000.00 before HST, as outlined within this report.

THAT Report No. CS-009-25 BE RECEIVED for information; AND THAT Council APPROVE the attached Policy CP.I.1.7 entitled “Long- Term Debt and Financial Obligations”.

THAT Report No. CS-010-25 BE RECEIVED for information; AND THAT Council DIRECT staff in implementing Option # 3, as amended to include a rebate of $120 per account, associated to the 2024 wastewater services surplus.

THAT Report No. CS-010-25 BE RECEIVED for information; AND THAT Council DIRECT staff to IMPLEMENT Option #2 as per the report and ALLOCATE the 2024 Wastewater Services Surplus to the Wastewater Capital Reserves for future wastewater maintenance and/or rehabilitation projects.

THAT Report No. CS-011-25 BE RECEIVED for information.

THAT the Accessibility and Inclusivity Advisory Committee APPROVE the purchase of shirts for the Pride Event Volunteers up to $200 plus HST.

THAT Reports of Committees Agenda Item 11.1 BE APPROVED as presented.

THAT the Municipality of Thames Centre provides a letter to the Minister of Education, the Provincial Appointee to the Thames Valley District School Board and the CAO of Big Yellow Bus to expedite the allocation of out of boundary students to access bus services at the beginning of the 2025 school year, particularly Medway students living in Thorndale.

THAT Thames Centre Council APPOINT Mayor Sharron McMillan and Deputy Mayor Michelle Smibert as members of the South-Central Ontario Regional (SCOR) Economic Development Board of Directors.

THAT By-laws 59-2025, 60-2025, 62-2025 and 63-2025 be read a first, second and third and final time and BE ADOPTED.

THAT By-law 61-2025 be read a first, second and third and final time and BE ADOPTED.

RESOLVED THAT Council ADJOURN to Closed Session at 7:33 p.m. pursuant to Section 239(2)(b),(e) and (i) of the Municipal Act, in order for Council to consider items regarding personal matters about an identifiable individual, including municipal or local board employees; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality, which if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons or organization.

THAT Council APPOINT the following community representatives to the Active Living Centre Advisory Committee (ALCAC):  Helen Bendall  Barb Hunter  Mike Murray  Kathryn Suffoletta  Penny Wearne; AND THAT a by-law be BROUGHT FORWARD at an upcoming Council meeting to finalize the appointments; AND THAT the Terms of Reference for the Active Living Centre Advisory Committee (ALCAC) BE AMENDED to include a maximum of nine (9) voting members instead of eight (8).

THAT By-law 64-2025, being the Confirmatory By-law, be read a first, second and third and final time and BE ADOPTED.

RESOLVED THAT the Regular Council Meeting ADJOURN at 8:10 p.m.