Council Meeting

THAT the February 9, 2026 Regular Council Meeting Agenda BE APPROVED as circulated.

THAT Council ADJOURN its Regular Meeting at 5:02 p.m. in order to sit as the Court of Revision under the Drainage Act, to consider the Dundas Street Drain 2025; AND THAT the following two (2) members of Council BE APPOINTED to the Court of Revision: Deputy Mayor Smibert and Councillor Crockett; AND THAT Avdija Ramic BE APPOINTED to sit as a member of the Court of Revision, as the Representative for the City of London; AND THAT Thames Centre Council member Deputy Mayor Smibert be named Chair of the Court of Revision.

THAT the Court of Revision having met on behalf of the Dundas Street Drain 2025, and no appeals having been submitted, ADOPT the drainage assessment schedule that was submitted as part of the Engineer's Report, dated November 14, 2025, by Spriet and Associates Ltd.

THAT the Court of Revision for the Dundas Street Drain 2025 BE CLOSED; AND THAT all five members of Council BE APPOINTED to sit as members of the Court of Revision for the Crinklaw Drain 2025; AND THAT Deputy Mayor Smibert be named Chair of the Court of Revision.

THAT the Court of Revision having met on behalf of the Crinklaw Drain 2025, and no appeals having been submitted, ADOPT the drainage assessment schedule that was submitted as part of the Engineer's Report, dated November 14, 2025, by Spriet and Associates Ltd.

THAT the Court of Revision for the Crinklaw Drain 2025 BE CLOSED at 5:06 p.m. in order to sit as Committee of Adjustment under Section 45 of the Planning Act, to consider Minor Variance Application A6-25, for property located at 22469 Purple Hill Road.

THAT Report No. PDS-007-26 BE RECEIVED for information; AND THAT Application for Minor Variance A6-25 filed by Ryan/Amanda Elliott Holdings Ltd. to permit an interior side yard width of 6.1 metres (20 feet) and a rear yard depth of 6.1 metres (20 feet) to facilitate the construction of a vehicle and equipment storage shed in the rear yard for lands legally described as Part of Lot 21, Concession 5; and Part 1 of RP 33R2542, Municipality of Thames Centre (West Nissouri), known municipally as 22469 Purple Hill Road, be APPROVED. REASONS  The variance is considered minor in nature.  The variance is an appropriate use of the land.  The variance maintains the intent of Thames Centre’s Official Plan.  The variance maintains the intent of Thames Centre’s Zoning By- law.

THAT the Committee of Adjustment ADJOURN at 5:11 p.m. and Council RECONVENE its Regular Meeting.

THAT the minutes of the Regular Meeting of Council, held on January 26, 2026 and the Special Meeting of Council, held on February 4, 2026 BE APPROVED as circulated.

THAT Consent Agenda Items 9.1 through 9.4 BE RECEIVED for information.

THAT the Building Division 2025 Annual Report BE RECEIVED for information.

THAT Report No. PW-003-26 BE RECEIVED for information; AND THAT Council hereby APPROVE the awarding of the purchase of a 2026 Chevrolet Silverado 1500 4x4 Double Cab and a 2026 Chevrolet Silverado 1500 4x4 Regular Cab pick-up truck to Finch Chevrolet Cadillac Buick GMC Ltd. at a cost of $128,930.74, including HST; AND THAT Council deems Unit #77 as surplus and DIRECT staff to advertise it on the municipal auction site GovDeals and to allocate all proceeds of the sale to the Fleet Capital Reserve fund.

THAT Report No. PW-004-26 BE RECEIVED for information; AND THAT Council hereby APPROVE the awarding of the purchase of a new John Deere 4066R Compact Utility Tractor and 485A backhoe attachment to Huron Tractor Ltd. at a cost of $117,840.00, including HST; AND THAT Council deems Unit #70 – 2012 John Deere 4520 Compact Tractor and 485 backhoe attachment as surplus and DIRECT staff to advertise it on the municipal auction site GovDeals and to allocate all proceeds of the sale to the Fleet Capital Reserve fund.

THAT Report No. PW-005-26 BE RECEIVED for information; AND THAT Council hereby APPROVE the awarding of the purchase of a 2026 Ford F550 4x4 SD Regular Cab with front mount snowplow package to Work Truck West at a cost of $177,499.55, including HST; AND THAT Council deems Unit #69 – 2013 International Landscape Dump Body and front mount snowplow package as surplus and DIRECTS staff to advertise it on the municipal auction site GovDeals and to allocate all proceeds of the sale to the Fleet Capital Reserve fund.

THAT Report No. PW-006-26 BE RECEIVED for information; AND THAT Council hereby APPROVE the awarding of the purchase of a new MT7 Trackless with attachments to Work Equipment Ltd. at a cost of $263,644.82, including HST; AND THAT Council DIRECT staff to fund the overage of $2,420.33 from Fleet Reserves.

THAT Report No. PW-007-26 BE RECEIVED for information; AND THAT Agile Infrastructure Ltd. BE AWARDED RFP TC-003-26 for the 2026 Water and Wastewater Master Servicing Plan Update for $169,161.00, including HST; AND THAT Mayor and Clerk BE AUTHORIZED to execute the agreement with Agile Infrastructure Ltd. for the work contained in the tender documents.

THAT the Active Living Centre Advisory Committee RECOMMEND that staff be directed to investigate holding Fire Safety Workshops in both Dorchester and Thorndale locations for the facilitators of Active Living Centre Programs.

THAT Report No. ALCAC-002-26 BE RECEIVED for information; AND THAT the Active Living Centre Advisory Committee RECOMMEND that staff amend the draft public survey with the minor changes, as discussed; AND THAT a Special Meeting BE SCHEDULED for Friday, February 20, 2026 at 9:00 a.m., being held in hybrid format, both electronically and in-person at the Council Chambers at the Municipal Office to review the amended draft public survey.

THAT the Active Living Centre Advisory Committee RECOMMEND to Council to direct staff to AMEND Schedule “L” to By-law 3-2026, so that all drop-in fees be the same cost, either by lowering all fees to $3 or increasing them all to $4.

THAT Reports of Committees Agenda Items 11.1 and 11.2 BE APPROVED as presented.

THAT By-laws 13-2026 through 18-2026 be read a first, second and third and final time and BE ADOPTED.

RESOLVED THAT Council ADJOURN to Closed Session at 5:37 p.m. pursuant to Section 239(2)(c & k) of the Municipal Act, 2001 in order for Council to consider information related to a proposed or pending acquisition or disposition of land by the municipality or local board and a position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT By-law 19-2026, being the Confirmatory By-law, be read a first, second and third and final time and BE ADOPTED.

RESOLVED THAT the Regular Council Meeting ADJOURN at 5:58 p.m.