Council Meeting

THAT the March 23, 2026 Regular Council Meeting Agenda BE APPROVED as circulated.

THAT the presentation provided by Upper Thames River Conservation Authority (UTRCA) Chair B. Petrie regarding the Conservation Authorities Consolidation BE RECEIVED for information.

THAT Council ADJOURN its regular meeting at 5:21 p.m. and move into Public Meetings pursuant to the Planning Act, to consider applications listed on the March 23, 2026 Regular Council Agenda.

THAT Application for Zoning By-law Amendment Z1-26 requested by Ismael Rajeh on behalf of Hussam Elzeini to rezone the subject property to allow an Additional Residential Unit (ARU) having a floor area of 139 square metres as an additional permitted use under the existing site- specific Agricultural (A-53) Zone for lands legally described as Part of Lot 12, Concession 2, SRT (geographic Township of North Dorchester), Municipality of Thames Centre BE APPROVED; AND THAT an implementing by-law BE BROUGHT FORWARD at the next Regular Council Meeting.

THAT staff BE REQUESTED to provide a report on bringing the building and services into compliance with the Building Code at a future Regular Council Meeting; AND THAT Application for Zoning By-law Amendment Z1-26 requested by Ismael Rajeh on behalf of Hussam Elzeini to rezone the subject property to allow an Additional Residential Unit (ARU) having a floor area of 139 square metres as an additional permitted use under the existing site- specific Agricultural (A-53) Zone for lands legally described as Part of Lot 12, Concession 2, SRT (geographic Township of North Dorchester), Municipality of Thames Centre BE

THAT Application for Zoning By-law Amendment Z3-26 requested by Dave and Kathleen Cole to rezone a portion of the subject property from the Agricultural (A) Zone to a site-specific Agricultural (A-73) Zone to permit a detached Additional Residential Unit (ARU) having a maximum floor area of 111 square metres (1,194 square feet) for lands legally described as Part of Lot 23, Concession 2 West Nissouri; Part 1 of 33R16924; and Parts 1 and 2 of RP 33R20699, Municipality of Thames Centre BE APPROVED; AND THAT the implementing by-law be CONSIDERED, as included in the by-law portion of the agenda. REASONS  The application is consistent with the Provincial Planning Statement.  The application conforms with the County Official Plan and Municipal Official Plan  The requirements of the Thames Centre Comprehensive Zoning By-Law are capable of being satisfied through the requested rezoning.

THAT the Planning Public Meetings ADJOURN at 6:03 p.m. in order to sit as Committee of Adjustment under the Planning Act, to consider Minor Variance application listed on the March 23, 2026 Regular Council Agenda.

THAT Application for Minor Variance A2-26 filed by Joyce Banninga to permit a reduced lot area of 1,102 square metres (0.27 ac) for the two (2) severed lots created through Consent Applications B17-25 and B18-25 and a lot area of 1,286 square metres (0.32 ac) for the retained lot for lands legally described as Part of Lot 8, Concession 3, NRT (geographic Township of North Dorchester), and designated as Part 4 on Reference Plan 33R-2218, Municipality of Thames Centre, be APPROVED. REASONS  The general intent and purpose of the Official Plan would be maintained;  The general intent and purpose of the Zoning By-law would be maintained;  The effects of the variance are considered minor in nature; and  The variance is desirable for the appropriate use and development of the land.

THAT the Committee of Adjustment ADJOURN at 6:14 p.m. and Council RECONVENE its Regular Meeting.

THAT the minutes of the Regular Meeting of Council, held on March 9, 2026, BE APPROVED as circulated.

THAT the Council of the Municipality of Thames Centre SUPPORT Deputy Mayor Smibert to be nominated to continue to serve on the 2026-2028 Ontario Small Urban Municipalities (OSUM) Executive Committee.

THAT Consent Agenda Items 10.1 through 10.3 and 10.5 through 10.7 BE RECEIVED for information.

THAT Report No. PDS-012-26 with respect to Applications for Official Plan Amendment O4-25 and Zoning By-law Amendment Z25-25) BE RECEIVED for information; AND THAT Application for Official Plan Amendment O4-25 requested by Landrise Inc. on behalf of Henrique Gomes (Aurora King Masonry Ltd.) for 3892 Dundas Street (County Road 2) BE ADOPTED and forwarded to the County for consideration and approval; AND THAT the implementing by-law BE CONSIDERED, as included in the by-law portion of the agenda; AND THAT Application for Zoning By-law Amendment Z25-25 requested by Landrise Inc. on behalf of Henrique Gomes (Aurora King Masonry Ltd.) for 3892 Dundas Street (County Road 2) BE APPROVED; AND THAT the implementing by-law BE BROUGHT FORWARD, for consideration following the approval of the OPA by the County of Middlesex.

THAT Report No. PDS-013-26 for a lot addition concerning the lands known legally as Part of Lots 11 and 12, Concession 2 North Dorchester; and Parts 4 and 6 and Part of Part 1, RP 33R11488, Municipality of Thames Centre BE RECEIVED for information; AND THAT Council APPROVE the Consent Application B21-25 requested by Kenneth and Shelly Verougstraete to convey a parcel of land having an area of approximately 0.37 ha (0.91 ac) for lands legally described as Part of Lots 11 and 12, Concession 2 North Dorchester; and Parts 4 and 6 and Part of Part 1, RP 33R11488, Municipality of Thames Centre, sujbect to the conditions listed on the March 23, 2026 Council Agenda: 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within two years of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of consent has been fulfilled and the required fee. 2. That the lands to be conveyed be merged in the exact same name and title as the parcel located at 3558 Elgin Road (County Road 73), as evidenced by a consolidated parcel register under one Parcel Identifier Number (P.I.N.), and that Section 50(3) of 50(5) of the Planning Act apply to any further conveyance or transaction of the subject lands and that any mortgages that may be required take into account the parcel as enlarged. 3. That the applicant initiate and assume, if required, all engineering cos

THAT Report No. PW-010-26 - 2026 DWQMS Infrastructure Review BE RECEIVED for information.

THAT Report No. PW-011-26 2025 Drinking Water Systems Summary Reports for Dorchester and Thorndale Drinking water Systems BE RECEIVED for information as required under Section 11 of Ontario Regulation 170/03.

THAT Report No. PW-013-26 RFT Supply and Delivery of Granular Materials – Award BE RECEIVED for information; AND THAT Council hereby APPROVE the awarding of RFT TC-008-26 Supply & Delivery of Granular Materials to C.R. Chittick Construction Ltd. as per their submitted bid for the sum of $394,822.00 including HST.

THAT Report No. PW-012-26 RFT Supply and Delivery of Dust Suppression - Award BE RECEIVED for information; AND THAT Council APPROVES the awarding of RFT TC-007-26 for the Supply and Delivery of Dust Suppression to Den-Mar Brines based on their submitted bid of $179,874 plus HST for the 2026 application and $183,474 plus HST for the 2027 application; AND THAT the Mayor and Clerk BE AUTHORIZED to execute the Supply & Delivery of Dust Suppression Agreement with Den-Mar Brines Ltd. for a two-year term.

THAT Report No. LS-005-26, Extension of Appointment of Integrity Commissioner and Closed Meeting Investigator BE RECEIVED for information; AND THAT the Mayor and Clerk BE AUTHORIZED to sign the extension agreement, substantially in the same terms as the 2022 agreement; AND THAT Council CONSIDER the appointment by-law in the By-law portion of the Agenda.

THAT Report No.CAO-004-26 Policy Review and Proposed Updates 2026 BE RECEIVED for information; AND THAT Council DIRECT staff to prepare a by-law to adopt policies as drafted HR.01 Employment Policy; HR.02 Employee Code of Conduct Policy; HR.03 Compensation & Benefits Policy; HR.07 Performance Management Policy; HR.08 CAO Performance Evaluation Policy: HR.09 Social Media Policy; and HR.10 Right to Disconnect Policy.

THAT Report No. FS-004-26 Long-Term Debt and Financial Obligations Policy Update BE RECEIVED for information; AND THAT Council review and APPROVE in principle the attached Long- Term Debt and Financial Obligations Policy; AND THAT Staff be DIRECTED to bring forward a by-law to adopt this policy at a future Council meeting.

THAT Report No. FS-003-26, 2025 Council and Board Remuneration and Expenses BE RECEIVED for information; AND THAT Staff be DIRECTED to publish the 2025 Council and Board Remuneration and Expenses on the Municipal Website.

THAT Report No. CAO-003-26 Community Improvement Grants 2026 BE RECEIVED for information; AND THAT Council approves the eligible costs for a Façade Improvement Grant at 186 King Street, Thorndale through the Community Improvement Grant program.

THAT the Economic Development Advisory Committee, serving as the Implementation Committee, for the purposes of the Community Improvement Plan recommend to Council the approval of the submitted project at 186 King Street, Thorndale.

THAT Reports of Committee Agenda item 12.1 BE APPROVED as presented.

THAT By-law 27-2026 be given FIRST and SECOND reading; AND THAT By-laws 28-2026 through 32-2026 be read a first, second and third and final time and BE ADOPTED.

RESOLVED THAT the Regular Council Meeting ADJOURN at 7:02 p.m.