Council Meeting

THAT the presentation be received for information and be

THAT the presentation be received for information; AND THAT staff be authorized to enter into an agreement with GrantMatch.

THAT Council adjourn its regular meeting at 6:05 p.m. in order to sit as Committee of Adjustment under Section 45 of the Planning Act, to consider the application listed on the July 17, 2023 Council agenda.

THAT Application for Minor Variance A6-23 submitted by Wendy and J. Robert Marsh to permit an accessory building having a floor area of approximately 25 square metres to be located in the front yard on a property known municipally as 23387 Fairview Road, be approved subject to the following condition: 1. That the accessory building be constructed in the same general location identified on the sketch submitted with the subject application. REASONS  The general intent and purpose of the Official Plan would be maintained;  The general intent and purpose of the Zoning By-law would be maintained;  The effects of the variance are considered minor in nature; and  The variance is desirable for the appropriate use and development of the land.

THAT the Committee of Adjustment adjourn at 6:10 p.m. and move into a Public Meeting pursuant to the Planning Act.

THAT Application for Zoning By-law Amendment Z18-23 submitted by Zelinka Priamo Ltd. (c/o Casey Kulchycki) on behalf of White Pine Meadow Partnership with respect to the lands known municipally as 2603 Dorchester Road and legally described as Block 94 on Registered Plan 33M-770 (geographic Township of North Dorchester), Municipality of Thames Centre be approved in principle and that the Director of Planning and Development Services prepare the implementing by-law for Council’s consideration at the next regular meeting.

THAT the Planning Public Meeting adjourn at 6:24 p.m. and Council reconvene in its regular meeting in order to continue with its deliberations.

THAT the minutes of the regular meeting of Council, held on June 26, 2023, be approved as circulated.

THAT Consent Agenda Items 9.11 through 9.13 be supported by Council.

THAT Consent Agenda Items 9.1 through 9.10 be received as information.

THAT Report No. CAO-008-23 be received for information; AND THAT the proposed policies, as attached to Report No. CAO-008-23, be adopted as presented; AND THAT these proposed policies be added to the Corporate Section of the Thames Centre Policy Manual:  “ITS Asset Management” Policy (replacing “Network and Hardware” Policy EP-C-3.9.1)  “Acceptable Use of Technology” Policy (replacing “Acceptable Use of Technology” Policy EP-C-3.9)  “Cell Phone & Mobile Device” Policy (replacing “Bring Your Own Device” Policy EP-C-3.22)  “Password” Policy (replacing the “Security - Accounts and Passwords” Policy EP-C-3.9.2)

THAT Report No. CLERK-010-23 be received for information; AND THAT Members of Council be appointed as Council representatives on the Environmental Services Committee (EAC); AND THAT the Terms of Reference for the Environmental Advisory Committee be approved as presented; AND THAT Staff be requested to advertise seeking committee appointments in local newspaper, website and social media as necessary, noting that groups identified within this report will also be notified; AND THAT Staff be requested to report back to Council concerning the outcome of advertising seeking new appointments, noting that a by-law consolidating all appointments once known be prepared for Council approval.

THAT Councillor Lockie & Councillor Heeman be appointed as Council representatives on the Environmental Advisory Committee (EAC).

THAT Application for Zoning By-law Amendment Z13-23 as modified with an interior side yard width of 6 metres and requested by MHBC Planning (c/o Oz Kemal) on behalf of Otis Properties Limited for lands legally Part of Lot 17, Concession B, SRT (geographic Township of North Dorchester), Municipality of Thames Centre and designated as Part 5 on Reference Plan 33R-16963, and known municipally as 2300 Dorchester Road, be approved and the implementing by-law be passed.

THAT staff be directed to proceed with the installation of modified school crossings, consisting of pavement markings and signs, at all three King St. locations identified in this report; AND THAT as per Council's June 26, 2023 Resolution on this matter, the King Street at Brooker Trail intersection in Thorndale be selected as the site for the upgraded installation of a push button pedestrian crossover with lights as soon as possible; AND THAT the detailed design work to upgrade King Street, in Thorndale, from a rural to urban cross section complete with sidewalks and street illumination be added as part of the 2024 Budget deliberations; AND THAT this Resolution be circulated to Middlesex County Council.

THAT Report No. PW-DR-009-23 of the Drainage Superintendent, dated July 17, 2023, concerning a request received by John Van Nes for a request for improvement to an existing drainage works, be received for information; AND THAT the petition submitted by John Van Nes, under Section 78 of the Drainage Act, R.S.O. 1990, for improved drainage works, in relation to property located at PT Lot 23, Concession 6 E, (former West Nissouri Twp.) be received and adopted; AND THAT Mr. M. DeVos, of Spriet Associates Ltd., be appointed the Engineer to investigate and prepare the necessary drainage report.

THAT Report No. PW-DR-010-23 of the Drainage Superintendent, dated July 17, 2023, concerning a request received by Rob Foster for a request for improvement to an existing drainage works, be received for information; AND THAT the petition submitted by Rob Foster, under Section 78 of the Drainage Act, R.S.O. 1990, for improved drainage works, in relation to property located at PT Lot 26, Concession 1 E, (former West Nissouri Twp.) be received and adopted; AND THAT Mr. M. DeVos, of Spriet Associates Ltd., be appointed the Engineer to investigate and prepare the necessary drainage report.

THAT Report No. PW-TS-002-23 be received for information; AND THAT parking be prohibited on the south side of Byron Avenue between Dorchester Road and Hamilton Road, AND THAT Parking By-law # 35-2017 Schedule “B” be amended accordingly.

THAT Report No. TDPAHC-001-23 be received for information; AND THAT Council approve locating the new Thorndale Dog Park at the municipally owned property on the corner of Nissouri Road and Gerald Parkway, as specified in this report; AND THAT the donor recognition program for the Thorndale Dog Park be the same as the program used for the Dorchester Dog Park, as noted in this report.

THAT the Notice of Motion be considered without previous notice.

THAT staff be directed to conduct an Open House, along with project proponents, respecting the large planning applications north of the Thames River within the Municipality of Thames Centre boundaries.

THAT By-laws 72-2023 through 77-2023 be adopted as presented.

RESOLVED THAT Council adjourn to closed session at 7:12 p.m. pursuant to: Section 239(2)(b) & (d) of the Municipal Act, being personal matters about identifiable individuals, including municipal or local board employees and labour relations or employee negotiations.

THAT the Closed Meeting of Council adjourn at 7:36 p.m.

THAT By-law 78-2023, being the Confirmatory By-law, be approved.

RESOLVED THAT the meeting adjourn at 7:38 p.m.