Council Meeting

THAT the January 26, 2026 Regular Council Meeting Agenda BE APPROVED as circulated.

THAT the presentation by D. Barnabi, Inspector/Interim Detachment Commander, on behalf of Middlesex Ontario Provincial Police (OPP), BE RECEIVED for information.

THAT the presentation by J. White, on behalf of Middlesex County Procurement Services, BE RECEIVED for information; AND THAT Council DIRECT staff to use Middlesex County's Procurement Services; AND THAT the draft policy for the Procurement of Goods, Services, and Construction BE APPROVED in principle; AND THAT staff BE DIRECTED to bring forward a by-law to adopt the Procurement Policy once all Section 270 Policies have been reviewed and updated.

THAT Council ADJOURN its regular meeting at 5:53 p.m. and move into Public Participation Meetings pursuant to the Planning Act, to consider applications listed on the January 26, 2026 Regular Council Agenda.

THAT Report No. PDS-002-26 BE RECEIVED for information; AND THAT Application for Consent B22-25 requested by Douglas J. Duffin for 410303 Ontario Ltd. to convey a parcel of land having an area of approximately 0.12 ha (0.3 ac) for lands legally described as Part of Lot 10, Concession 2 West Nissouri; and Part 6, RP 33R7571, Municipality of Thames Centre, be APPROVED, subject to the following conditions: 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within two years of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of consent has been fulfilled and the required fee. 2. That the lands to be conveyed be merged in the exact same name and title as the parcel located at 16791 Wyton Drive, as evidenced by a consolidated parcel register under one Parcel Identifier Number (P.I.N.), and that Section 50(3) of 50(5) of the Planning Act apply to any further conveyance or transaction of the subject lands and that any mortgages that may be required take into account the parcel as enlarged. 3. That the owner dedicate lands up to 18 m from the centreline of construction of County Road 27 (Nissouri Road) across the severed and retained lands to the County of Middlesex for the purposes of road widening if the right of way is not already to that width. 4. That all applicable property taxes, municipal fees and charges be paid to the Munici

THAT Report No. PDS-001-26 BE RECEIVED for information; AND THAT Application for Consent B23-25 requested by 410303 Ontario Limited and Douglas J. Duffin for lands legally described as Part of Lot 8, Concession 3 (geographic Township of West Nissouri), Municipality of Thames Centre, and known municipally as 20884 Nissouri Road (County Road 27) be APPROVED, subject to the following conditions: 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within two years of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of consent has been fulfilled and the required fee. 2. That the applicant provide a road widening dedication to the County of Middlesex across the frontage of the lands to be severed and the lands to be retained measuring up to 18 metres from the centreline of County Road 27 (Nissouri Road) if the right of way is not already to that width. 3. That the applicant obtain a rezoning approval to prohibit any new residential use on the lands to be retained being the remnant farm parcel. 4. That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended, with such costs to be paid in full to the appropriate engineering firm, all to the satisfaction of the Drainage Superintendent. 5. That all app

THAT Application for Zoning By-law Amendment Z28-25 requested by 410303 Ontario Limited and Douglas J. Duffin for lands legally described as Part of Lot 8, Concession 3 (geographic Township of West Nissouri), Municipality of Thames Centre, and known municipally as 20884 Nissouri Road (County Road 27) be APPROVED; AND THAT the implementing by-law be CONSIDERED, as included in the by-law portion of the agenda.

THAT the Planning Public Participation Meetings ADJOURN at 6:08 p.m. in order to sit as Committee of Adjustment under the Planning Act, to consider Minor Variance Applications listed on the January 26, 2026 Regular Council Agenda.

THAT Report No. PDS-003-26 BE RECEIVED for information; AND THAT Application for Minor Variance A6-25 filed by Ryan/Amanda Elliott Holdings Ltd. to permit an interior side yard width of 6.1 metres (20 feet) and a rear yard depth of 6.1 metres (20 feet) to facilitate the construction of a vehicle and equipment storage shed in the rear yard for lands legally described as Part of Lot 21, Concession 5; and Part 1 of RP 33R2542, Municipality of Thames Centre (West Nissouri), known municipally as 22469 Purple Hill Road, BE

THAT Report No. PDS-005-26 BE RECEIVED for information; AND THAT Application for Minor Variance A10-2025 filed by Dwight Hepburn and Marie Hepburn to permit a minimum lot area of 8 hectares (20 acres) for lands municipally known as 4818 Westchester Bourne (County Road 74) and legally described as Part of Lot 24, Concession 4, SRT (geographic Township of North Dorchester) BE APPROVED. REASONS  It is a condition of an approved consent.  It still remains a viable agricultural parcel of land.

THAT the Committee of Adjustment ADJOURN at 6:33 p.m. and Council RECONVENE its Regular Meeting.

THAT the minutes of the Regular Meeting of Council, held on January 12, 2026, BE APPROVED as circulated.

THAT Consent Agenda Items 10.1 through 10.5 BE RECEIVED for information.

THAT Report No. PDS-006-26 BE RECEIVED for information; AND THAT Application for Part Lot Control Exemption (PLC-03-25) by 975009 Ontario Limited o/a The Willows Golf and CC for lands legally described as Lots 5 and 6 on Plan 33M-834, and more particularly, Parts 1 to 5 on Reference Plan 33R-21929 (geographic Township of North Dorchester), Municipality of Thames Centre, BE APPROVED; AND THAT the implementing by-law be CONSIDERED in the by-law portion of the agenda; AND THAT the adopted by-law BE FORWARDED to the County of Middlesex for consideration of approval.

THAT Report No. CSF-001-26 BE RECEIVED for information; AND THAT Council DIRECT staff to report back with a proposed Agreement for free lease of Smitty’s Lounge to The Committee to Establish a Middlesex County Archives, Thames Centre Working Group.

THAT the Department Quarterly Reports for the Fourth Quarter of 2025 BE RECEIVED for information.

THAT Report No. LS-002-26 BE RECEIVED for information; AND THAT Staff BE DIRECTED to proceed with the legislative and legal steps required to accept responsibility for the Avon Cemetery.

THAT Report No. LS-003-26 BE RECEIVED for information; AND THAT Council APPROVE in principle the Public Notice and Sale and Disposition of Lands Policies; AND THAT Staff be DIRECTED to bring forward a by-law to adopt these policies once all Section 270 Policies have been reviewed and updated.

THAT Report No. CAO-001-26 Human Resources Policy Updates BE RECEIVED for information; AND THAT Council review and APPROVE in principle the updated Health and Safety Policy Statement, the updated Violence Prevention in the Workplace Policy and the updated Harassment Prevention in the Workplace Policy; AND THAT staff BE DIRECTED to place a by-law on the February 9, 2026, meeting agenda to formally adopt the policies.

THAT Report No. AIAC-001-26 BE RECEIVED for information; AND THAT the Accessibility and Inclusivity Advisory Committee RECOMMEND to Council that staff be directed to promote mental health resources available to the community on the municipal website and social media channels.

THAT Reports of Committees Agenda Item 12.1 BE APPROVED as presented.

THAT By-laws 9-2026 through 12-2026 be read a first, second and third and final time and BE ADOPTED.

RESOLVED THAT the Regular Council Meeting ADJOURN at 7:13 p.m.