Council Meeting

THAT the May 11, 2026 Regular Council Meeting Agenda BE APPROVED as circulated.

THAT Report No. PW-DR-008-26 prepared by the Drainage Superintendent, dated May 11, 2026, concerning a meeting to consider the Major Drain, BE RECEIVED for information; AND THAT the Drainage Report for the Major Drain, as prepared by Headway Engineering, dated March 20, 2026, BE RECEIVED AND ADOPTED; AND THAT the first sitting of the Court of Revision on behalf of the Major Drain, BE SCHEDULED for June 15, 2026.

THAT the presentation by Dorchester Dolphins Junior C Hockey Club regarding Supporting Junior Hockey Growth through Dressing Room Rate Adjustments BE RECEIVED for information.

THAT Council ADJOURN its regular meeting at 6:01 p.m. and move into Public Meetings pursuant to the Planning Act, to consider Consent Application B3-26, as appended to the May 11, 2026 Regular Council Agenda.

THAT Report No. PDS-021-26 BE RECEIVED for information; AND THAT Application for Consent B3-26 requested by Derewlany Farms Ltd. to convey a parcel of land having an area of approximately 0.3 ha (0.76 ac) for lands legally described as Part of Lots 11 and 12, Concession B, S.R.T. (geographic township of North Dorchester); and Part 1 of RP 33R31833, Municipality of Thames Centre, BE APPROVED, subject to the following conditions: 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within two years of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of consent has been fulfilled and the required fee. 2. That the lands to be conveyed be merged in the exact same name and title as the parcel located at 2723 Cow Path, as evidenced by a consolidated parcel register under one Parcel Identifier Number (P.I.N.), and that Section 50(3) of 50(5) of the Planning Act apply to any further conveyance or transaction of the subject lands and that any mortgages that may be required take into account the parcel as enlarged. 3. That the owner dedicate lands up to 18 m from the centreline of construction of County Road 29 (Hamilton Road) across the retained lands to the County of Middlesex for the purposes of road widening if the right of way is not already to that width. 4. That all applicable property taxes, municipal fees and charges be paid to t

THAT the Planning Public Meetings ADJOURN at 6:12 p.m. in order to sit as Committee of Adjustment under the Planning Act, to consider Minor Variance Application A4-26, as appended to the May 11, 2026 Regular Council Agenda.

THAT Application for Minor Variance A4-26 filed by Benjamin Strubin and Shelley Strubin to permit a reduced lot area of 667 square metres (0.16 ac) for the severed lot created through Consent Application B1-26 for lands legally described as Part of Lot 5, north side of Main Street, on Plan 359, and designated as Part 4 on Reference Plan 33R19527 (geographic Township of West Nissouri), and Lots 2 to 5, south side of Queen Street, on Plan 359 (geographic Township of West Nissouri), Municipality of Thame Centre, be APPROVED. REASONS  The general intent and purpose of the Official Plan would be maintained;  The general intent and purpose of the Zoning By-law would be maintained;  The effects of the variance are considered minor in nature; and  The variance is desirable for the appropriate use and development of the land.

THAT the Committee of Adjustment ADJOURN at 6:17 p.m. and Council RECONVENE its Regular Meeting.

THAT the minutes of the Regular Meeting of Council, held on April 20, 2026, BE APPROVED as circulated.

THAT Consent Agenda Items 11.1 through 11.8 BE RECEIVED for information.

THAT Report No. PDS-020-26 for a surplus farm dwelling severance concerning the lands known legally as Part of Lots 14 and 15, Concession 5 (geographic Township of North Dorchester); and Part of Part 1, RP 33R3613, Municipality of Thames Centre BE RECEIVED for information; AND THAT the following conditions BE APPROVED by Council: 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within two years of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of consent has been fulfilled and the required fee. 2. That the applicant provide a road widening dedication to the County of Middlesex across the frontage of the lands to be severed and the lands to be retained measuring up to 18 metres from the centreline of County Road 73 (Elgin Road) if the right of way is not already to that width. 3. That the applicant obtain rezoning approval to prohibit any new residential use on the lands to be severed being the remnant farm parcel. 4. That the lands to be severed be transferred to Brulotte Farms Ltd., or a bonafide farming operation that qualifies for a surplus farm dwelling severance, to the satisfaction of the Municipality. 5. That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended, with such costs

THAT Report No. CSF-013-26 BE RECEIVED for information; AND THAT Council APPROVES the following net cost recovery lease rates (cost per square foot per month) for any new leases, extensions and renewals taking place for the balance of 2026: FlightExec Centre $0.90 Concession Stands $0.82 (excluding FlightExec location, which will be at $0.90) Mill Pond Building $0.82 AND THAT Council APPROVES the following discount classifications to any new leases, extensions and renewals taking place for the balance of 2026: Category 1 (no discount) – for-profit lessees and external partners will be charged a minimum of full cost recovery with the aim to charge full market rate when possible. Category 2 (15% Discount) – for user groups that are a community partner, providing programs and services to a local association, such as minor/junior sports. Category 3 (25% Discount) – for community partners that provide a benefit to a Larger sector of the community and/or free programs and services that align with one or more of the recommendations within the Municipality’s Strategic Plan or the Community Services & Facilities Master Plan, compared to Category 2 lessees. This would include VON, service clubs, Boys & Girls Club and Playroom Experiment. Category 4 (100% Discount) – for special circumstances only, as approved by Council.

THAT Report No. CSF-014-26 BE RECEIVED for information; AND THAT Council APPROVES entering into a Lease Agreement Extension for a three (3) year term with the Dorchester Dolphins Hockey Club Ltd. for continued use of space at the FlightExec Centre, located at 2066 Dorchester Road, Dorchester at the existing lease rate.

THAT staff BE DIRECTED to undertake discussions with respect to additional revenue sharing opportunities and alternative agreement arrangements for a report to be provided to Council at a future meeting.

THAT Report No. CSF-015-26 BE RECEIVED for information; AND THAT Council hereby APPROVE the awarding of the Rubber Floor Replacement Project at the FlightExec Centre to Advantage Sport at a cost of $173,626.50 plus HST.

THAT Report No. CSF-011-26 BE RECEIVED for information; AND THAT Council hereby APPROVES Staff to proceed with the following immediate improvements to the Thorndale Lions Community Centre, using a maximum of $134,000.00 from the

THAT Report No. PW-018-26 Fleet Unit #104 – Removal from Fleet BE RECEIVED for information; AND THAT Staff be DIRECTED to advertise Unit # 104 for sale on the municipal auction site GovDeals; AND THAT the proceeds of the sale BE ALLOCATED to the Fleet Capital Reserve fund.

THAT Report No. LS-006-26, Restricted Acts after Nomination Day (Lame Duck) Considerations BE RECEIVED for information; AND THAT Staff BE DIRECTED to prepare the necessary by-law prior to Nomination Day (August 21, 2026) delegating authority to the Chief Administrative Officer, should the Clerk confirm that Section 275 restrictions have been met, for the period of August 21, 2026 to November 16, 2026, the following: 1. Be the authority to hire or remove any statutory officer to/from employment with the Municipality. 2. The authority to hire or fire as delegated, be restricted to not exceeding the overall allotted complement number of staff positions; 3. The disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal; and 4. Be the approval authority for expenditure, outside of the current budget, exceeding $50,000 per transaction. AND THAT the CAO shall submit to Council an information report containing the details relevant to the exercise of the delegated authority(s) list during the period of time.

THAT Report No. LS-007-06 – Establishment of a Joint Compliance Audit Committee for the 2026 Municipal Election BE RECEIVED for information; AND THAT Council CONSIDER the by-law to establish the Joint Middlesex County 2026 Election Compliance Audit Committee in accordance with the Municipal Elections Act, 1996, as amended.

THAT Reports of Committees Agenda Item 13.1 BE APPROVED as presented.

THAT By-law 40-2026 be given FIRST and SECOND reading; AND THAT By-law 42-2026 be read FIRST, SECOND and THIRD time and finally ADOPTED.

RESOLVED THAT Council ADJOURN to Closed Session at 7:57 p.m. pursuant to Section 239(2)(e) of the Municipal Act, in order for Council to consider litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

THAT By-law 41-2026, being the Confirmatory By-law, be read a first, second and third and final time and BE ADOPTED.

RESOLVED THAT the Regular Council Meeting ADJOURN at 8:08 p.m.