Council Meeting

THAT the December 8, 2025 Regular Council Meeting Agenda BE APPROVED as circulated.

THAT Council ADJOURN its regular meeting at 5:01 p.m. and move into Public Meetings pursuant to the Planning Act, to consider applications listed on the December 8, 2025 Regular Council Agenda.

THAT Application for Consent B20-25 requested by Bloetjes Farms Ltd. to dispose of a dwelling surplus to a farming operation as a result of farm consolidation for lands legally described as Part of Lots 13 & 14, Concession 2, SRT (geographic Township of North Dorchester), Municipality of Thames Centre, and known municipally as 2169 Cromarty Drive be APPROVED, as amended, subject to the following conditions: 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within two years of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of consent has been fulfilled and the required fee. 2. That the applicant obtain a rezoning approval to prohibit any new residential use on the lands to be retained being the remnant farm parcel. 3. That all applicable property taxes, municipal fees and charges be paid to the Municipality. 4. That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official. 5. That the applicant provide evidence from an Ontario Land Surveyor that demonstrates that the existing well and septic system (septic tank, septic bed, and mantle – if applicable) are wholly contained on the lands to be severed and comply with clearance from property line requirements of the Ontario Building Code. 6. That the applicant provide evidence from an Ontario Land Surveyor which con

THAT Application for Zoning By-law Amendment Z26-25 requested by Paul Vandenbosch to rezone a portion of the subject property from the Office Residential (OR) Zone to a site-specific Office Residential (OR-#) Zone to permit an Additional Residential Unit (ARU) having a maximum floor area of 45 square metres within an accessory building, as well as having a maximum height of 5.9 metres for lands legally described as West Part of Lot 17, Concession A, SRT (geographic Township of North Dorchester), Municipality of Thames Centre BE APPROVED; AND THAT the implementing by-law be CONSIDERED, as included in the by-law portion of the agenda. REASONS  The application is consistent with the Provincial Planning Statement.  The application conforms with the County Official Plan and Municipal Official Plan  The requirements of the Thames Centre Comprehensive Zoning By- Law are capable of being satisfied through the requested rezoning.

THAT the Planning Public Participation Meetings ADJOURN at 5:34 p.m. and Council RECONVENE its Regular Meeting.

THAT the minutes of the Special Council Meeting on November 24, 2025 and the minutes of the Regular Council Meeting on November 24, 2025, BE APPROVED as circulated.

THAT Consent Agenda Item 8.4 regarding Council resolutions from Tay Valley Township and the Town of Goderich regarding Collaborative Action on Sustainable Waste Management in Ontario BE SUPPORTED.

THAT Consent Agenda Items 8.1 through 8.3 and 8.5 through 8.7 BE RECEIVED for information.

THAT Report No. PDS-065-25 for a boundary adjustment concerning the lands located at 4818 and 4684 Westchester Bourne in the Municipality of Thames Centre BE RECEIVED for information; AND THAT the requested boundary adjustment be APPROVED subject to the outlined conditions: 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within two years of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of consent has been fulfilled and the required fee. 2. That the lands to be conveyed be merged in the exact same name and title as the parcel located at 4684 Westchester Bourne, as evidenced by a consolidated parcel register under one Parcel Identifier Number (P.I.N.), and that Section 50(3) of 50(5) of the Planning Act apply to any further conveyance or transaction of the subject lands and that any mortgages that may be required take into account the parcel as enlarged. 3. That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended, with such costs to be paid in full to the appropriate engineering firm, all to the satisfaction of the Drainage Superintendent. 4. That all applicable property taxes, municipal fees and charges be paid to the Municipality. 5. That a minor variance be obtained that addresses

THAT Report No. PDS-070-25 with respect to Applications for Official Plan Amendment O4-25 and Zoning By-law Amendment Z25-25 requested by Landrise Inc. on behalf of Henrique Gomes (Aurora King Masonry Ltd.) for 3892 Dundas Street (County Road 2) BE RECEIVED for information; AND THAT this decision be

THAT Report No. PDS-068-25, including the attached draft Site Alteration By-Law,BE RECEIVED for information; AND THAT staff BE DIRECTED to proceed with public consultation on a proposed Site Alteration By-Law; AND THAT Staff BE DIRECTED to return in 2026 with a final version of the By-Law for adoption by Council, including a summary of feedback received during the public consultation period.

THAT Report No. PDS-069-25 BE RECEIVED for information; AND THAT Council APPROVE the attached renewal agreement authorizing Upper Thames River Conservation Authority to continue to provide joint Risk Management Services for Thames Centre Municipality’s Chief Building Official; AND THAT the Mayor and Clerk be AUTHORIZED to sign and affix the Corporate seal on the 2026 Joint Risk Management Service Agreement Amendment 4, as appended to report PDS-069-25.

THAT Report No. CSF-012-25 BE RECEIVED for information.

THAT Report No. LS-015-25 BE RECEIVED for information; AND THAT Council APPROVE in principle the Draft Execution of Documents and the Draft Accountability and Transparency Policies; AND THAT Staff be DIRECTED to bring forward a by-law to adopt these policies once all Section 270 Policies have been reviewed and updated.

THAT Reports of Committees Agenda Items 10.1 through 10.3 BE APPROVED as presented.

THAT Report No. AIAC-003-25 BE RECEIVED for information; AND THAT the following schedule of 2026 Meeting Dates BE APPROVED:  Tuesday, March 17, 2026 at 12:00 p.m.  Tuesday, June 2, 2026 at 12:00 p.m.

THAT Report No. C-TCSEC-05-25 BE RECEIVED for information; AND THAT the following updated schedule of Special Events BE APPROVED:  Canada Day – Tuesday, June 30, 2026 (Fireworks) and Wednesday, July 1, 2026  CornFest – Saturday, September 12, 2026  Monster Walk – Saturday, October 24, 2026  Festival of Lights – Friday, November 20, 2026 (Tentative)  New Years Eve – Thursday, December 31, 2026  Movie Nights – scheduling of the two (2) Movie Nights be determined by staff, once the 2026 sports schedules are finalized; AND THAT the following schedule of Meeting Dates BE APPROVED:  Wednesday, February 11, 2026 at 12:00 p.m.  Wednesday, May 13, 2026 at 9:00 a.m.  Wednesday, June 17, 2026 at 12:00 p.m.  Wednesday, August 12, 2026 at 9:00 a.m.

THAT staff BE DIRECTED to plan for the 2025 New Year's Eve Event within the remaining budget.

WHEREAS the Conservation Authorities Act (1946) enables municipalities to establish local conservation authorities, and when municipalities choose to form such authorities, they assume responsibility for governance and funding through the appointment of a Board of Directors and the provision of an annual levy to cover expenses; AND WHEREAS the Municipality of Thames Centre established the Upper Thames River Conservation Authority (initially formed in 1947) and Kettle Creek Conservation Authority (initially formed in 1965); AND WHEREAS local municipalities currently provide over 30% of total conservation authority funding, while the Province of Ontario provides approximately 2% (2025 budget); AND WHEREAS municipalities have governed their respective conservation authorities for decades, tailoring programs and services to local watershed needs, maintaining accountable service standards, and ensuring fair and predictable costs for ratepayers; AND WHEREAS conservation authorities collectively own and manage thousands of acres of land. Many of these properties were entrusted to the UTRCA for long-term protection, stewardship, and the public good, with the expectation that such lands would be cared for by locally governed conservation authorities; AND WHEREAS Bill 68 (Schedule 3) proposes the creation of the Ontario Provincial Conservation Agency, a Crown corporation that would assume governance responsibilities and consolidate Ontario's 36 conservation authorities into seven regio

THAT By-laws 91-2025 through 93-2025 be read a first, second and third and final time and BE ADOPTED.

RESOLVED THAT Council ADJOURN to Closed Session at 6:42 p.m. pursuant to Section 239(2)(b) & (c) of the Municipal Act, in order for Council to consider items related to personal matters about an identifiable individual, including a municipal or local board employee(s) and a proposed or pending acquisition or disposition of land by the municipality or local board.

THAT Council hereby RESCIND the Declaration of Surplus Land made in Resolution No. 222-2025 on the 28th of July, 2025; AND THAT the Municipality of Thames Centre shall MAINTAIN OWNERSHIP of the lands municipally known as 3002 Cromarty Drive; AND THAT the costs already incurred will be BOURNE BY the Municipality.

THAT By-law 94-2025, being the Confirmatory By-law, be read a first, second and third and final time and BE ADOPTED.

RESOLVED THAT the Regular Council Meeting ADJOURN at 7:13 p.m.